> ## Documentation Index
> Fetch the complete documentation index at: https://help.liftai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Customize task statuses and update labels

> Group admins can rename, recolor, reorder, add and remove the statuses tasks move through and the labels used when logging updates. Completed and Canceled are locked.

Each company has its own set of task statuses and update labels. You can change them to match how your team works.

> [!NOTE]
>
> Only **Group Admins** can customize statuses and labels. Everyone else uses the set the admins chose.

## Open the workflow settings

**1. Go to Custom Tasks**

Select **Custom Tasks** in the sidebar, or open the **Custom Tasks** tab on a property.

**2. Select Customize**

**Customize** is next to **New task**. The **Customize workflow** window opens with two tabs: **Task status lines** and **Log update labels**.

Changes save as you make them. Select **Done** to close the window.

## Change task statuses

On **Task status lines** you can:

* **Rename** a status by editing its name.
* **Recolor** it with the color picker.
* **Reorder** it by dragging the handle. New tasks start in the first open status.
* **Add** one: type a name in **New status** and select **Add status**.
* **Remove** one with the delete icon.

Status names must be unique, and up to 40 characters.

### Completed and Canceled are locked

**Completed** and **Canceled** close a task and are part of every workflow. You can recolor and reorder them, but you can't rename or remove them.

### Remove a status

When you remove a status that tasks are in, pick another status in **Move tasks to**, then select **Remove status**. Each moved task gets a note in its activity. You can move them to any status, including Completed or Canceled. Moving tasks this way doesn't ask what the team should remember.

You can't remove the last open status, because new tasks need somewhere to start.

## Change update labels

On **Log update labels** you can rename, recolor, reorder, add and remove the labels people pick when they [log an update](/tasks/track-work-with-tasks.md#log-an-update). None of them are locked, but you must keep at least one.

Removing a label keeps it on past updates, so your history doesn't change. Nobody can pick it for new updates.

## Related

* [Track work with Custom Tasks](/tasks/track-work-with-tasks.md)
* [Understand your role and what you can access](/getting-started/your-role-and-access.md)


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