> ## Documentation Index
> Fetch the complete documentation index at: https://help.liftai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Approve, reject, or partially approve an invoice

> What the Approve, Reject, and Partial actions do on an invoice and when to use each.

When you finish reviewing an invoice, you record your decision with one of the actions in the toolbar at the bottom of the invoice: **Approve**, **Reject**, or **Partial**. This article explains what each does and when to choose it.

<Note>
  These actions are limited to the **consultant** role. If you don't see the action buttons, your role can't act on invoices.
</Note>

## The three decisions

<Steps>
  <Step title="Approve">
    Approves the invoice in full at the proposed amount. Use this when the billing matches the contract and supporting data.
  </Step>

  <Step title="Reject">
    Rejects the invoice in full. Use this when the charge isn't valid — for example, work that wasn't required or isn't covered.
  </Step>

  <Step title="Partial">
    Approves the invoice at a reduced, reviewed amount. You enter the reviewed amount, and the **savings** are calculated as the proposed amount minus the reviewed amount. Use this when part of the bill is valid but the total is too high.
  </Step>
</Steps>

<Note>
  **Partial** and **Request Data** are hidden on adjusted (child) invoices — an adjusted invoice is one linked to an original invoice. On those, only **Approve** and **Reject** are available.
</Note>

## How an action is recorded

Each action opens a form dialog where you confirm the details (and, for Partial, enter the reviewed amount), then shows a confirmation. Submitting finalizes the invoice into its final status — Approved, Partial Approval, or Rejected.

## Reopen a finalized invoice

Once an invoice is finalized, the action toolbar shows a single **Undo Final Stamp** button. Selecting it resets the invoice back to **Pending** so you can review it again. This clears the recorded decision, reviewed amount, and savings.

## Request more data instead

If the invoice is missing information you need before deciding, use **Request Data** rather than guessing. The invoice moves to Pending Data and returns to Pending once the information arrives. See [Request more data on an invoice](/invoices/request-more-data).

## When to open a dispute instead

Approve, Reject, and Partial record *your* decision on the invoice. If you need to push back to the vendor and negotiate a charge, open a dispute instead. See [Dispute an invoice charge](/disputes/dispute-an-invoice-charge).

<Tip>
  The AI Review tab can suggest a decision and a reviewed amount before you act. See [Understand the AI invoice review](/invoices/ai-invoice-review).
</Tip>